Accreditation of representative offices and branches of foreign companies

Registration of a representative office of a foreign company or branch in Russia is not an easy process as might appear at first sight. If you haven't decided yet what business legal structure to choose, our specialists can consult you on all possible forms of foreign company presence in Russia.

In this document, we provide the detailed information about what is accreditation of representative offices of foreign companies with guarantee, what guarantees you acquire working with us, and what risks may appear in choosing a dishonest law firm. You can also be sure in situations in which lawyers usually don't participate:

  • Collection and legalization of foreign documents from a parent company – assistance and consultation
  • Translation of foreign documents – revision and recommendations
  • Notarial services – support and consultation

Free consultation of our specialists regarding the procedure of accreditation of the representative office and peculiarities of taxation and accounting in Russia.

Special conditions for companies-members of the Russian-German Chamber of Foreign Trade (AHK), Association of European Businesses (AEB) and American Chamber of Commerce (AmCham).


Accreditation of representative offices
with guarantee

All foreign companies that refer to us obtain guaranteed successful accreditation of their representative office or branch in Russia at the first attempt!

Our main goal – opening of a representative office of a foreign company in Russia as a positive result of our work.

We are absolutely sure about the quality of our work and ready to guarantee repayment of the state fee for accreditation of the branch in the amount of RUB 120,000, if by any reason taxation authorities refuse to issue accreditation. The second procedure of accreditation in this case will be carried out FOR FREE. All these important issues are stated in the Contract.

Why is it important to refer only to professionals?

  • 70%
    of applications regarding registration or a representative office/branch of a foreign
    company are refused by the taxation authorities
  • 90%
    of refusals are related to incorrectly prepared documents

What are the consequences of unprofessional companies?

  • RUB 120,000
    of lost money, state fee and services of unfair company
  • 30 days
    of wasted time for collection of incorrect documents and procedure of accreditation by the taxation authorities
  • Invaluable
    ethical losses

We offer

Successful accreditation with guarantee

We ensure successful accreditation of your representative office/branch and specify your financial guarantees and our liability in a contract.

Turnkey services

We ensure accreditation of the representative office/branch without any additional actions on your part.

Democratic prices

Our prices are lower than the prices of our competitors. Besides, we offer special conditions for companies-members of foreign business associations.

Quality of service

You will be able to contact your personal manager at any time. He/She controls the entire process and work of other experts and submits a performance report to you.

Accreditation of representative office

Consultation of our specialists
  • Consultation of our specialists
  • Collection of documents from the parent
    company
  • Preparation of documents of a new
    representative office/branch
  • Preparation of documents for tax inspection
  • Registration with the tax inspection, funds

Your actions:

  • Apply to our company
  • Meet with our specialist either in your or our office

Our actions:

  • Our lawyers ensure close consultation regarding a list of necessary documents required for registration of a legal entity and the stages of accreditation of a foreign branch

Your actions:

  • Collect all documents in the parent company
  • Send scanned copies for revision in terms of accuracy
  • Translate the documents into Russian and send scanned copies for revision
  • Apostille original documents of the parent company, certify translated documents in a notary's office
  • Send us all originals by mail

Our actions:

  • Consultation during the process of collecting documents
  • Revision of accuracy of documents collected from the parent company
  • Revision of the Russian translation and correction
  • Submission of specimens of letters and powers of attorney

Your actions:

  • Send foundation documents of a new representative office/branch to the parent company for signature
  • Apostille originals of the foundation documents of the representative office/branch, certify in a notary's office
  • Send us all originals by mail

Our actions:

  • Analyse foundation documents of the parent company
  • Draw up foundation documents of a new representative office/branch
  • Send foundation documents of the representative office/branch for signing

Your actions:

  • Pay necessary state fees (Federal Tax Service, Chamber of Commerce and Industry)
  • Certify all documents in a notary's office
  • Deliver certified documents to us

Our actions:

  • Certify the number of employees in the Chamber of Commerce and Industry
  • Provide details for payment of state fees (Federal Tax Service, Chamber of Commerce and Industry), assist in payment
  • Support for certification of all documents in a notary's office

Your actions:

  • Receive reports from our specialists about the status and course of work
  • Receive documents of the accredited representative office/branch in its office

Our actions:

  • Submit all documents certified by a notary to the tax inspection
  • Receive documents confirming accreditation of the representative office/branch from tax inspection
  • Submit documents to funds for registration (Pension Fund of the Russian Federation, Social Insurance Fund, Federal State Statistics Service)
  • Receive notices of registration of the representative office/branch in funds
  • Submit all documents to you
  • Produce a seal
  • Open an account in a bank

Required documents

1. Documents requested in the parent company
  • Documents requested in the parent company
  • Extract from the trade register of a country of origin of the foreign legal entity
  • Decision of the foreign company about opening of the representative office/branch in the RF
  • Certificate of state register of the foreign company
  • Certificate of the tax authority of a foreign state about registration of the foreign organization as a taxpayer in the country of company specifying the taxpayer's identification number
  • Letter of a foreign bank servicing the foreign legal entity with confirmation of its financial solvency
2. Information provided by the representative office
  • Information card about the representative office/branch of the foreign legal entity
  • Copy of passport of the head of representative office/branch
  • Types of activity of the representative office/branch
  • Document confirming the place of location of the representative office/branch in Russia
3. Information provided by us
  • Application on registration of the representative office of a legal entity in Russia
  • By-laws of the representative office/branch
  • Power of attorney to the authorized person for carrying out of activities related to registration of the representative office/branch
4. Benefits for the representative office/branch upon accreditation
  • Certificate of accreditation and making entry to the state register
  • Certificate of registration with the tax authorities of a foreign organization
  • Information sheet about making an entry on accreditation to the state register
  • Documents about registration with statistics authorities
  • Documents about registration of a foreign representative office/branch with the Pension Fund
  • Documents about registration of a foreign representative office/branch with the Social Insurance Fund
  • Seal
  • Bank account
  • Codes of statistics
5. Legalization of documents
  • Remember that all foreign documents should be duly apostilled (or consular legalization), translated into Russian and certified by a notary.

Cost of accreditation of representative office

Accreditation of a representative office of a foreign company or branch in the territory of Russia (legal support, preparation and submission of documents to the Interdistrict Inspectorate of the Federal Tax Service No.47 in and for Moscow, registration with the Pension Fund of the Russian Federation, Social Insurance Fund, Federal State Statistics Service, opening of an account in a bank, production of a seal) From RUB 130,000
Accreditation of a branch/representative office of a foreign company in the territory of the RF with GUARANTEE From RUB 165, 000
Extension of accreditation of a representative office/branch of a foreign company in the territory of the RF From RUB 130, 000
Accreditation of employees of the Chamber of Commerce and Industry (up to 5 persons) RUB 15,000 / 1 person
Accreditation of employees of the Chamber of Commerce and Industry (from 5 persons) RUB 10,000 / 1 person
Closure and liquidation of a representative office/branch From RUB 120, 000
  • Accreditation of a representative office of a foreign company or branch in the territory of Russia (legal support, preparation and submission of documents to the Interdistrict Inspectorate of the Federal Tax Service No.47 in and for Moscow, registration with the Pension Fund of the Russian Federation, Social Insurance Fund, Federal State Statistics Service, opening of an account in a bank, production of a seal)

    From RUB 130,000

  • Accreditation of a branch/representative office of a foreign company in the territory of the RF with GUARANTEE

    From RUB 165, 000

  • Extension of accreditation of a representative office/branch of a foreign company in the territory of the RF

    From RUB 130, 000

  • Accreditation of employees of the Chamber of Commerce and Industry (up to 5 persons)

    RUB 15,000 / 1 person

  • Accreditation of employees of the Chamber of Commerce and Industry (from 5 persons)

    RUB 10,000/ 1 person

  • Closure and liquidation of a representative office/branch

    From RUB 120, 000

Term of accreditation of a representative office/branch – up to 30 business days

*Prices are specified net of state fees, notarial translation and copy fee.

Our clients

Foreign business associations

We are the members of the largest international associations and chambers of commerce operating in the territory of Russia. This allows us to be familiar with major economic and legislative trends, and to better understand the specific features of foreign business in Russia and to enhance our approach to the services provided to foreign customers.

  • Membership in the American Chamber of Commerce in Russia
  • Membership in the Russian-German Chamber of Commerce
  • Membership in the Association of European Businesses

Our team

within the framework of the Accounting Services Projects

More than 150 experts work for our customers.
Services to foreign companies are provided by English-speaking professionals having many years of experience in management reporting preparation in English and its subsequent submission to financial supervisors of parent companies

Chief accountants
  • Key
    personnel
  • Chief
    accountants
  • Tax
    consultants
  • Auditors
    Methodologists
  • Personal
    assistants
  • The secret
Alyona Bochenkova

Alyona Bochenkova

Director of the Department of Accounting Services

Certified auditor (since 2000); lawyer.

She has been working as a chief accountant and Chief Financial Officer in Russian and foreign companies for over 15 years.

Olga Rulkova

Olga Rulkova

Partner Audit, Accounting Services, Tax Law, Consulting Service

Certified auditor (since 2007)

Certified tax consultant (since 2008)

Alexander Rulkov

Alexander Rulkov

Managing Director, Partner

Certified auditor (since 2007)

Certified tax consultant (since 2008)

Shcherbinina Anastasia

Shcherbinina Anastasia

Project Manager on Accounting Outsourcing

Certified accountant (since 2012)

She worked as a chief accountant in a large trading company for over 5 years.

How can we be of service?

  • ensure accurate and timely financial and tax reporting to the authorities.
  • adjust tax statements to match the accounting, so as to avoid any questions and suspicions of the Russian tax authorities.
  • discuss with you the tax burden for the current period, so you can set aside the appropriate amount.
  • verify if your tax burden corresponds to industry norms, in order to avoid queries by the tax authorities.
  • correctly calculate payroll and transfer the funds to your employees, taking into account sick pay / vacation allowance / travel allowance / maternity benefits, etc.
  • correctly calculate the payroll taxes.
  • put together reports and file them with the PFRF and SIF.
  • minimize your risks in case if your company pays salaries close to the legal minimum.

In minimizing your tax risks, developing tax optimization methods tailor-made for your company, or simply advising you on complex tax issues, we will definitely involve tax lawyers. It is very important to understand how this or that decision relates to existing judicial practice, and if we can protect you in the event of tax disputes.

How can we be of service?

  • consult you on accounting and taxation even before the agreement on the accounting service is concluded; they will study your business and suggest the optimum format of working together.
  • in the course of our business relationship, they will answer any of your questions on accounting and taxes, advising on the maintenance and restoration of adequate accounting records, building an effective accounting service, tax accounting, tax planning and tax optimization.
  • adapt your accounting and tax accounting to new circumstances (expansion, consolidation, new types of activity).
  • facilitate a dialogue with other divisions of WiseAdvice Group for solving other problems that may be equally important for your business.

How can we be of service?

To err is human. However, accountant errors can be too expensive both for us and for our customers.

In order to tighten quality control, we have established an internal audit service. Our auditors advise accountants in their daily work and periodic reporting and also thoroughly check the work that they submit to state bodies.

Moreover, our methodological experts help to continually refine and upgrade our 1C information system, so that we can minimize the "human factor" while serving your company.

Today, for example, we store in our database complete and well-structured information on the financial and tax accounting of each company. At any time, we can thus replace absent accountants by others without compromising on quality and speed.

How can we be of service?

Given that you are served not by one accountant, but by a whole team of specialists, we have facilitated the process of communicating with us under the "one window" principle.

A personal assistant assigned to you will solve all organizational issues, both before and during our business relationship. In particular, he or she will:

  • record all your queries in our database, so as to remind our employees about them;
  • control the timely execution of your orders;
  • organize your meetings with experts in the field of accounting, taxation, etc.;
  • oversee the document flow between your company and WiseAdvice.

In other words, all communication with our company is through a personal assistant, who is always free for you. Please, call, write, contact us at any time – we will certainly listen and help you!

We are able to communicate in English, both verbally and in writing.

We have purposely avoided listing our experts by name and thus, drawing your attention to them. After all, their availability is one of our advantages.

We show great respect in dealing with our clients' source documents. Since we get thousands of documents per month, our task is to make sure that none of them is lost.

As soon as the documents arrive in our office, our experts immediately go into action: they scan them and attach them to the 1C system in a digitised format. Paper originals are archived and transferred to storage. Thus, your documents are not passed around by way of cabinets and accountants' tables; instead, they are promptly processed, without leaving one room.

Thanks to the accurate work of clerks, scanning assistants and 1C data entry operatives, you can not only be confident in the safety of your documents, but also at any time receive any digital copy from the 1C database, just by pressing a button. (Please note that in the course of tax audits, legal disputes, etc., originals are usually not required. Printed copies are enough.)

Still have questions? Please, contact us ;)

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